The government’s GeM portal has taken the initiative to make government procurement transparent and completely digital. But if you are a government entity or a buyer, then it is crucial to understand the GeM buyer registration process. To help you out with this, we will discuss in detail:

• How to register as a buyer on GeM?
• Which documents are required for registration?
• What is the GeM portal registration fee?
• And some important login, approval, and compliance tips

What is GeM Buyer Registration?

Creating an authorized buyer profile on the GeM portal is called GeM buyer registration. With GeM registration, the concerned organization can buy goods and services on the GeM portal.

Who can Become a Buyer on GeM?

The following types of organizations can register on GeM as buyers:

• Departments of central and state governments
• PSU (Public Sector Undertaking)
• Educational Institutes (IITs, NITs, Schools)
• Semi-governmental organizations
• Panchayati Raj Organisations
• Autonomous bodies under ministries

Step by Step Process of GeM Buyer Registration

Step 1: Visit the GeM Portal

First, go to  https://gem.gov.in/

Click on Sign Up > Select Buyer.

Step 2: Fill in the Organization’s Details

• Name of organization
• Type of organization
• Registered address
• GSTIN (if applicable)

Step 3: Verify the Email of an Authorized Buyer

You must have an official email ID such as @gov.in or @nic.in. An OTP will be sent to that email.

Step 4: Create a User ID and Password

Set up your GeM login: Enter a username, a strong password, and fill in the security questions.

Step 5: Upload the Documents

Upload the documents mentioned in the next section. These may vary slightly depending on the type of organization.

Step 6: Account Approval and Activation

The backend GeM team verifies your documents and you’ll receive a confirmation email in 1 to 3 working days.

Mandatory Documents for GeM Buyer Registration

For GeM buyer registration, the following are the documents that are commonly asked for:

• Organization’s PAN card
• GST certificate (if mentioned)
• Authorization Letter for Signatory
• Copy Aadhaar and PAN of the user
• Official Department ID (preferably with government email)
• Department’s bank Account details
• Office Address Proof (electricity/landline bill)

Tip: All documents should be scanned clearly and uploaded in PDF format in the GeM registration process.

What is the GeM Portal Registration Fee?

There is no fee for buyer registration on the GeM portal, i.e., the GeM portal registration fee for buyers is ₹0. But it is important to consider these:

• Some additional services from the sellers could be chargeable.
• In some cases, you need to buy a DSC (Digital Signature Certificate)
• Payment is only made while buying products or services

Some Important Information Related to GeM Login

For buyers on GeM, having a secure login is essential. Please keep in mind:

• Don’t give your credentials to anyone after logging in
• Always use NIC/Gov email to log in to the GeM portal
• Once logged in, be aware of the session timeout
• Regular password updates could prevent security breaches

GeM Buyer Roles and Responsibilities 

After your buyer account is activated on GeM, you may get the following roles:

1. Primary user (Head of Department)
    This account user has these authorities:
  ● Create a buyer account
  ● Assign secondary users
  ● Approve purchase

2.  Secondary user (Buyer)
    This account user has these authorities:
    ● Could select items from the catalogue
    ● Check comparative pricing
    ● Process Order

3. Consignee
    This account user has these authorities:
    ●  Receives the delivery of goods/services
    ●  Confirm receipt

Why is it Easy for a Government Buyer to Procure on GeM?

The buyer interface on the GeM portal is developed in a way that is easy to operate by the buyers and leverages services like: 
  ● Online comparison
  ● Direct purchase
  ● L1 based Selection
  ● Track delivery (time bound) and invoice tracking
  ● Integrated e-payment and invoice generation

GeM buyer registration is not just another process; it is an entry gate to a digitally empowered ecosystem.

Compliance and Best Practices

1. Only buy those products and services that are available on the GeM catalogue.
2. Check the seller’s rating and past performance
3. Read GeM’s purchase policies and circulars
4. Follow payment and delivery timelines
5. Avoid fake quotations or biased specifications

Also Read: Top 5 High-Value GEM Tenders in 2025 – IREL, AVNL, NLC & More

FAQs: GeM Buyer Registration

Q1: Can a private organisation register as a buyer on GeM?
A: No, only government institutions, government-owned enterprises, ministries, and autonomous bodies can register as buyers on GeM. Private companies can only register as sellers.

Q2: Can one department create multiple users in a GeM buyer account?
A: Yes, the Primary User can assign Secondary Buyers and Consignees. This allows for a clear division of roles in a large team and helps speed up the workflow.

Q3: If the email ID is not @nic.in or @gov.in, will registration not be possible?
A: Ideally, official email IDs like @gov.in or nic.in are preferred, but if you have a departmental ID and authorization letter, then you can get approval.

Q4: Can a buyer also buy services on GeM?
A: Yes, now, GeM is not just limited to product purchases. You can procure services like manpower, AMC, cloud hosting, and logistics on GeM.

Final Thoughts

GeM buyer registration not only speeds up the government procurement process but also brings due transparency and accountability to it. If you work in a government organization and haven’t registered on GeM yet, then this is the right time. Now that you have a clear understanding of the documentation, portal, and policy compliance, your registration process will be smooth. It is important to remember right registration will help in the right procurements.

After GeM registration, go to GeM login, enter credentials and check verified sellers, real-time pricing, and digital invoicing. And if you want, if you can get an alert on upcoming tenders or changes in categories, then platforms like BidAssist can make your operations smoother. With features like tender search and alerts on platforms like BidAssist, the GeM procurement process becomes even easier.

The GeM portal is a revolutionary step towards making public procurement transparent, digital, and competitive. It is a golden chance for sellers, but simply registering on the portal will not bring you results. Winning product bids on GeM amidst so many sellers and tenders is no easy task. It requires a deep understanding of the GeM ecosystem along with product knowledge.

If you want to be successful in product bids on GeM, then you not only need the right understanding of the rules but also the right strategy. In this blog, we’ll discuss the top 5 tips that can make you a master of the product bids on GeM.

What are Product Bids on GeM?

When a government organization posts a procurement requirement on GeM, it is called a GeM tender. In response to this requirement, the sellers submit their quotations. This is the start of the process of product bids on GeM. In the bidding, sellers:
  ● Quote their prices
  ● Confirm delivery time and specification
  ● Upload compliance documents

TIP 1: Identify the Right Product at the Right Time

Thousands of GeM tenders get active on the GeM portal every day. It is important that you only bid on the tenders that match your product catalog. To do this:
  ● Login to the GeM portal daily
  ● Apply filters like category, state, department, and search
  ● Read the RFQ and bid documents carefully
 
A smart move: Use platforms like , which gives you alerts on new product bids on GeM.

TIP 2: Set the Price Quote Wisely

Some sellers are only in quest of quoting the lowest price, but its not necessary that the buyer will always look for the lowest bidder. In the GeM BoQ, you can submit the item rate, GST, delivery charges, etc., with a detailed breakup. Note that your pricing is:
    ● Competitive
    ● Ensure a profit margin
    ● Delivery feasible

Bonus tip: Give a justification for your quotation, like brand, warranty, or logistics cost. Doing this will make you stand out from the crowd.

TIP 3: Avoid Making Mistakes in the Documentation

Every product bid in GeM requires compliance documents. Even a single mistake or omission in these can lead to bid rejection. Important documents include:
  ● OEM Authorization (If applicable)
  ● Product catalogue or brochure
  ● GST & PAN details
  ● Undertaking letter (standard formats)
  ● Compliance certificate (BIS/ISO etc.)

TIP 4: Clearly Define Delivery Terms

Sometimes, sellers give good pricing but due to vague delivery commitments, the bid gets rejected. In product bids on GeM, buyers want trust, delivery on time with the required specifications. That is why it is important to convey in the bid:
  ● Delivery within how many days
  ● Which courier or logistics service will be used
  ● Who will do the installations

If you can deliver in a remote or difficult location, then it can turn out in your favour.

Also Read: Top 10 Tips to Improve Your Tender Proposal and Win More Bids

TIP 5: Answer Buyer Queries on Time

On the GeM portal, buyers have an option to raise a query. If you delay the response, or give a vague answer. It can lead to an unfavourable decision against you. Pro tips:
    ● Respond to queries within 24 hours
    ● Reply clearly with YES/NO
    ● Mention reference clauses

TIP 5: Answer Buyer Queries on Time

1. Use Auto Bidding Tool: The GeM portal has a feature for sellers to set a predefined range. This allows you to make last minute bidding adjustments.

2. Understand L1 criteria: Every GeM tender has L1 (Lowest 1) selection criteria that are defined. You should bid accordingly.

3. Improve your seller score: Positive seller ratings, past performance, and timely delivery make your bid winning.

Final Thoughts

Bidding on the GeM portal is an evolving skill. Experience and strategy are both necessary for continued success. If your product and pricing are great, but if you lack in specification, documentation, or query handling, then it could be difficult for you to win. That is why before submitting product bids on GeM, ensure:
  ● You understand the buyer’s need
  ● Highlight your strengths
  ● Every document is accurate and updated
  ● Decode RA, BOQ and technical specifications

And the most important point is don’t take bidding as a mechanical task. This is a sales pitch in which you are selling your product to the government. Smart sellers are those who see bidding not just as compliance, but as a means of communication.

Pro Hack: If you want to track every new GeM tender or category-specific opportunity on time, reliable tools like will help you stay ahead.

Every bid is an opportunity and every opportunity requires a tailored strategy. If you learn something new from every bidding process and apply it to your next bid, then winning on GeM is only a matter of time. Focus, patience, and data are the true keys to success.

FAQs: Related to Product Bids on GeM

Q1: Are all tenders open for bidding?
A: No, some tenders are open for only shortlisted vendors, which are sent to them through RA (Reverse auction)

Q2: Is it possible to place multiple bids on the same product?
A: Yes, as long as the bid is open, you can revise and resubmit your quotation.

Q3: Can only the central government procure from the GeM portal?
A: No, state governments, PSU’s and semi governmental bodies also actively use GeM.

Q4: Is it necessary for a brand to be approved in GeM?
A: If you are bidding in a specific category where brand approval is mandatory, then yes. Get your brand listed and category mapped on GeM beforehand.

Q5: Do MSME sellers get any advantage in bidding on the GeM portal?
A: Yes, in many GeM tenders, MSMEs quoting up to 15% higher than L1 are given purchase preference,  provided they meet the technical qualifications.

Q6: Is any seller eligible to place bids on the GeM portal?
A: No, only sellers that are active on GeM have a verified and category mapped seller account. Brand approval and technical documentation are also required.

The GeM portal is a revolutionary step towards making public procurement transparent, digital, and competitive. It is a golden chance for sellers, but simply registering on the portal will not bring you results. Winning product bids on GeM amidst so many sellers and tenders is no easy task. It requires a deep understanding of the GeM ecosystem along with product knowledge.

If you want to be successful in product bids on GeM, then you not only need the right understanding of the rules but also the right strategy. In this blog, we’ll discuss the top 5 tips that can make you a master of the product bids on GeM.

What are Product Bids on GeM?

When a government organization posts a procurement requirement on GeM, it is called a GeM tender. In response to this requirement, the sellers submit their quotations. This is the start of the process of product bids on GeM. In the bidding, sellers:
  ● Quote their prices
  ● Confirm delivery time and specification
  ● Upload compliance documents

TIP 1: Identify the Right Product at the Right Time

Thousands of GeM tenders get active on the GeM portal every day. It is important that you only bid on the tenders that match your product catalog. To do this:
  ● Login to the GeM portal daily
  ● Apply filters like category, state, department, and search
  ● Read the RFQ and bid documents carefully
 
A smart move: Use platforms like , which gives you alerts on new product bids on GeM.

TIP 2: Set the Price Quote Wisely

Some sellers are only in quest of quoting the lowest price, but its not necessary that the buyer will always look for the lowest bidder. In the GeM BoQ, you can submit the item rate, GST, delivery charges, etc., with a detailed breakup. Note that your pricing is:
    ● Competitive
    ● Ensure a profit margin
    ● Delivery feasible

Bonus tip: Give a justification for your quotation, like brand, warranty, or logistics cost. Doing this will make you stand out from the crowd.

TIP 3: Avoid Making Mistakes in the Documentation

Every product bid in GeM requires compliance documents. Even a single mistake or omission in these can lead to bid rejection. Important documents include:
  ● OEM Authorization (If applicable)
  ● Product catalogue or brochure
  ● GST & PAN details
  ● Undertaking letter (standard formats)
  ● Compliance certificate (BIS/ISO etc.)

TIP 4: Clearly Define Delivery Terms

Sometimes, sellers give good pricing but due to vague delivery commitments, the bid gets rejected. In product bids on GeM, buyers want trust, delivery on time with the required specifications. That is why it is important to convey in the bid:
  ● Delivery within how many days
  ● Which courier or logistics service will be used
  ● Who will do the installations

If you can deliver in a remote or difficult location, then it can turn out in your favour.

Also Read: Top 10 Tips to Improve Your Tender Proposal and Win More Bids

TIP 5: Answer Buyer Queries on Time

On the GeM portal, buyers have an option to raise a query. If you delay the response, or give a vague answer. It can lead to an unfavourable decision against you. Pro tips:
    ● Respond to queries within 24 hours
    ● Reply clearly with YES/NO
    ● Mention reference clauses

TIP 5: Answer Buyer Queries on Time

1. Use Auto Bidding Tool: The GeM portal has a feature for sellers to set a predefined range. This allows you to make last minute bidding adjustments.

2. Understand L1 criteria: Every GeM tender has L1 (Lowest 1) selection criteria that are defined. You should bid accordingly.

3. Improve your seller score: Positive seller ratings, past performance, and timely delivery make your bid winning.

Final Thoughts

Bidding on the GeM portal is an evolving skill. Experience and strategy are both necessary for continued success. If your product and pricing are great, but if you lack in specification, documentation, or query handling, then it could be difficult for you to win. That is why before submitting product bids on GeM, ensure:
  ● You understand the buyer’s need
  ● Highlight your strengths
  ● Every document is accurate and updated
  ● Decode RA, BOQ and technical specifications

And the most important point is don’t take bidding as a mechanical task. This is a sales pitch in which you are selling your product to the government. Smart sellers are those who see bidding not just as compliance, but as a means of communication.

Pro Hack: If you want to track every new GeM tender or category-specific opportunity on time, reliable tools like will help you stay ahead.

Every bid is an opportunity and every opportunity requires a tailored strategy. If you learn something new from every bidding process and apply it to your next bid, then winning on GeM is only a matter of time. Focus, patience, and data are the true keys to success.

FAQs: Related to Product Bids on GeM

Q1: Are all tenders open for bidding?
A: No, some tenders are open for only shortlisted vendors, which are sent to them through RA (Reverse auction)

Q2: Is it possible to place multiple bids on the same product?
A: Yes, as long as the bid is open, you can revise and resubmit your quotation.

Q3: Can only the central government procure from the GeM portal?
A: No, state governments, PSU’s and semi governmental bodies also actively use GeM.

Q4: Is it necessary for a brand to be approved in GeM?
A: If you are bidding in a specific category where brand approval is mandatory, then yes. Get your brand listed and category mapped on GeM beforehand.

Q5: Do MSME sellers get any advantage in bidding on the GeM portal?
A: Yes, in many GeM tenders, MSMEs quoting up to 15% higher than L1 are given purchase preference,  provided they meet the technical qualifications.

Q6: Is any seller eligible to place bids on the GeM portal?
A: No, only sellers that are active on GeM have a verified and category mapped seller account. Brand approval and technical documentation are also required.

The GeM portal is a revolutionary step towards making public procurement transparent, digital, and competitive. It is a golden chance for sellers, but simply registering on the portal will not bring you results. Winning product bids on GeM amidst so many sellers and tenders is no easy task. It requires a deep understanding of the GeM ecosystem along with product knowledge.

If you want to be successful in product bids on GeM, then you not only need the right understanding of the rules but also the right strategy. In this blog, we’ll discuss the top 5 tips that can make you a master of the product bids on GeM.

What are Product Bids on GeM?

When a government organization posts a procurement requirement on GeM, it is called a GeM tender. In response to this requirement, the sellers submit their quotations. This is the start of the process of product bids on GeM. In the bidding, sellers:
  ● Quote their prices
  ● Confirm delivery time and specification
  ● Upload compliance documents

TIP 1: Identify the Right Product at the Right Time

Thousands of GeM tenders get active on the GeM portal every day. It is important that you only bid on the tenders that match your product catalog. To do this:
  ● Login to the GeM portal daily
  ● Apply filters like category, state, department, and search
  ● Read the RFQ and bid documents carefully
 
A smart move: Use platforms like , which gives you alerts on new product bids on GeM.

TIP 2: Set the Price Quote Wisely

Some sellers are only in quest of quoting the lowest price, but its not necessary that the buyer will always look for the lowest bidder. In the GeM BoQ, you can submit the item rate, GST, delivery charges, etc., with a detailed breakup. Note that your pricing is:
    ● Competitive
    ● Ensure a profit margin
    ● Delivery feasible

Bonus tip: Give a justification for your quotation, like brand, warranty, or logistics cost. Doing this will make you stand out from the crowd.

TIP 3: Avoid Making Mistakes in the Documentation

Every product bid in GeM requires compliance documents. Even a single mistake or omission in these can lead to bid rejection. Important documents include:
  ● OEM Authorization (If applicable)
  ● Product catalogue or brochure
  ● GST & PAN details
  ● Undertaking letter (standard formats)
  ● Compliance certificate (BIS/ISO etc.)

TIP 4: Clearly Define Delivery Terms

Sometimes, sellers give good pricing but due to vague delivery commitments, the bid gets rejected. In product bids on GeM, buyers want trust, delivery on time with the required specifications. That is why it is important to convey in the bid:
  ● Delivery within how many days
  ● Which courier or logistics service will be used
  ● Who will do the installations

If you can deliver in a remote or difficult location, then it can turn out in your favour.

Also Read: Top 10 Tips to Improve Your Tender Proposal and Win More Bids

TIP 5: Answer Buyer Queries on Time

On the GeM portal, buyers have an option to raise a query. If you delay the response, or give a vague answer. It can lead to an unfavourable decision against you. Pro tips:
    ● Respond to queries within 24 hours
    ● Reply clearly with YES/NO
    ● Mention reference clauses

TIP 5: Answer Buyer Queries on Time

1. Use Auto Bidding Tool: The GeM portal has a feature for sellers to set a predefined range. This allows you to make last minute bidding adjustments.

2. Understand L1 criteria: Every GeM tender has L1 (Lowest 1) selection criteria that are defined. You should bid accordingly.

3. Improve your seller score: Positive seller ratings, past performance, and timely delivery make your bid winning.

Final Thoughts

Bidding on the GeM portal is an evolving skill. Experience and strategy are both necessary for continued success. If your product and pricing are great, but if you lack in specification, documentation, or query handling, then it could be difficult for you to win. That is why before submitting product bids on GeM, ensure:
  ● You understand the buyer’s need
  ● Highlight your strengths
  ● Every document is accurate and updated
  ● Decode RA, BOQ and technical specifications

And the most important point is don’t take bidding as a mechanical task. This is a sales pitch in which you are selling your product to the government. Smart sellers are those who see bidding not just as compliance, but as a means of communication.

Pro Hack: If you want to track every new GeM tender or category-specific opportunity on time, reliable tools like will help you stay ahead.

Every bid is an opportunity and every opportunity requires a tailored strategy. If you learn something new from every bidding process and apply it to your next bid, then winning on GeM is only a matter of time. Focus, patience, and data are the true keys to success.

FAQs: Related to Product Bids on GeM

Q1: Are all tenders open for bidding?
A: No, some tenders are open for only shortlisted vendors, which are sent to them through RA (Reverse auction)

Q2: Is it possible to place multiple bids on the same product?
A: Yes, as long as the bid is open, you can revise and resubmit your quotation.

Q3: Can only the central government procure from the GeM portal?
A: No, state governments, PSU’s and semi governmental bodies also actively use GeM.

Q4: Is it necessary for a brand to be approved in GeM?
A: If you are bidding in a specific category where brand approval is mandatory, then yes. Get your brand listed and category mapped on GeM beforehand.

Q5: Do MSME sellers get any advantage in bidding on the GeM portal?
A: Yes, in many GeM tenders, MSMEs quoting up to 15% higher than L1 are given purchase preference,  provided they meet the technical qualifications.

Q6: Is any seller eligible to place bids on the GeM portal?
A: No, only sellers that are active on GeM have a verified and category mapped seller account. Brand approval and technical documentation are also required.